I. CALL TO ORDER

The meeting was called to order at 12:00 P.M.

II. ROLL CALL

Elliott, Tuck, Tlou, Lucas, and Sherman were present. Anderson arrived after the start of the meeting. Hanratty, Handy, Ross, and Vogel represented staff.

III. AGENDA ADOPTION

Tlou moved adoption of the agenda as presented. Sherman seconded. The motion passed (5-0).

IV. APPROVAL OF AUGUST 7, 2008 MINUTES

Sherman moved approval of the August 7, 2008 minutes. Lucas seconded. The motion passed (5-0).

V. PUBLIC ADDRESS

None.

VI. UNFINISHED BUSINESS

Ms. Elliott turned the agenda over to Mr. Hanratty.

A. Rehabilitation Status

i. 207 Wilson Ave.

Construction has begun on this property. No major issues have arisen as of yet and the project should be finished on time.

ii. 802 Progress St.

The work write up has been completed except for the drainage issue. Staff met with the engineers today and a solution is being devised. This rehabilitation will be put out to bid this month and will be brought before the Board at next month’s meeting.

B. Habitat for Humanity

The documents have been finalized and Staff is waiting on Habitat for Humanity to submit project information and schematics for this project. Staff will bring the additional cost estimates to the Board for funding consideration next meeting. Documents should be signed soon.

C. Potential Harding Avenue Development

The Board of Supervisors met last week and didn’t discuss the memorandum of understanding that was submitted by the Town. Staff met this morning and the Town Manager will talk to the County Administrator about this project. A new potential site has been identified. It is currently in Town and zoned RR1 but would need to be rezoned to Planned Residential to be viable. There are 65 acres total, but 40 acres are available for building. The topography is rolling. The Board came to a general consensus that the focus for the CDBG project should shift from Harding Avenue to the new site keeping Harding Ave. as a backup.

D. 401 Wilson Avenue

Since last month’s meeting a sewer issue had arisen. This has since been taken care of and construction will start very soon.

E. Market Square Park and Farmers Market

Several design meetings have been held on the design of both the park and the market. The responses to the RFP for the timber framer are due back tomorrow and interviews will be conducted next week. A design charette with the timber framer will be conducted later in the month. Cost estimates will be brought before the Board by the end of the year.

F. Commercial Rehabilitation Program

Staff met with the Downtown Revitalization Committee on Tuesday. The Committee expressed excitement for the program. The Town attorney, Mr. Spencer, will finalize the document review in the next couple of weeks. There will be a meeting on October 6, 2008 to discuss the program with the Downtown Merchants. After the documents have been finalized they will be taken to Town Council for approval. The RFQ for architects/project managers will be going out later this month.

VII. NEW BUSINESS

A. Proposed Action Plan Amendment – Whipple Drive Sidewalk Construction

Brandon Steele, Town engineer, presented to the Board on the proposed Whipple Drive sidewalk construction project. The project would include removal of the island and construction of a proper “T” intersection along with sidewalk, curb, and guttering along most of Whipple Drive from Main Street to Givens Lane. Steele requested $43,000 of funding to cover material costs only. Staff informed the Board that there was sufficient carryover funding from the Ardmore Project to cover this cost. Sherman moved and Anderson seconded that the Board approve funding in the amount of $43,000 to be funded from carryover monies for the Whipple Drive sidewalk project. The motion passed (6-0).

B. 603 Rose Ave CDBG Housing Rehab Loan Subordination

Ms. Blanc, owner of 603 Rose Ave. has requested that the Town subordinate its first mortgage position to second position in order for her to refinance her first mortgage. The new mortgage would be a 15 year note with an affordable payment, good interest rate, and no cash withdrawn. There would be sufficient equity in the home according to the appraisal to pay off both notes should that be necessary. Sherman moved and Lucas seconded approval of the subordination. The motion passed (5-0) with Anderson abstaining.

C. Upcoming Consolidated Plan Process

The five year Consolidated Plan will have to be completed next year. The process will begin early next calendar year and will consist of a public hearing and 30 day comment period. Hanratty explained the CDBG national objectives and the importance of citizen input.

VIII. OTHER BUSINESS

Sherman encouraged Staff and the Board to not lose sight of the goal of purchasing, rehabilitating, and selling homes in the three target neighborhoods. Staff assured the Board that they continue to seek out homes and participants for the housing programs offered as well.

Handy reported that the Literacy Volunteers have hired their new employee and that her services are available for anyone to use.

IX. ADJOURNMENT

The meeting was adjourned at 1:40 PM.

The next Housing and Community Development Advisory Board meeting is scheduled for Thursday, October 2, 2008 at 12:00 PM in the Town Council Conference Room.