I. CALL TO ORDER
The meeting was called to order at 12:00 P.M.

II. ROLL CALL
Sherman, Tuck, Crawford and Anderson were present. Hanratty, Vogel and Handy represented staff.

III. AGENDA ADOPTION
Sherman moved to adopt the agenda. Anderson seconded. The motion passed (4-0).

IV. APPROVAL OF MAY 7, 2009 MINUTES
Sherman moved approval of the minutes as corrected. Crawford seconded. The motion passed (4-0).

V. PUBLIC ADDRESS
There was none.

VI. UNFINISHED BUSINESS
Mr. Tuck turned the agenda over to Mr. Hanratty.

A. Habitat for Humanity
Staff has informed Habitat’s Board via email that they have a June 22, 2009 deadline to let the Town know whether they will partner with Roanoke and complete the Nellie’s Cave Road project or not. The decision will be brought before the Board next month.

B. Commercial Façade Update
Tom Koontz has been busy developing the Master Plans for both the Cabo Fish Taco and the Cellar commercial façade projects. Sherman suggested adding some sort of time constraint to all façade projects. Staff stated that typically construction would be allowed to happen over a 120 day period. Staff would like to see construction begin in August. Applications for the next four awards will be accepted until 5:00 pm on Thursday, June 18, 2009. These four awards will be made at the July meeting. Three applications have already been received for this round of funding with interest shown by four other building owners.

C. Farmers Market
Bids for this project are due back on Tuesday by 2:00 pm. Nineteen contractors attended the mandatory pre-bid conference. Construction is still scheduled to begin in July. Staff stated that there may be a “Construction Starts” celebration.


D. Marching Virginians
Photos of the mostly completed home were shown. This project was financed with CDBG, HOME, Community Housing Partners and Marching Virginians funding. The dedication for this house will be on June 20th at 1:00 pm. Dave McKee from the Marching Virginians reported that their volunteers had a great time participating in this project.

E. Cedar Hill Drive
Staff is working with Community Housing Partners to finalize the developer agreement for this project. There is a possibility for CHP to become a Community Based Development Organization (CBDO) which would allow them to better use CDBG funds for new home construction. Each home in this project would be subsidized at least $100,000. Construction has begun on the lots for the remainder of the nine homes.

F. HUD Audit
Barry Brown, HUD CPD Representative, monitored the CDBG and HOME grants in May. He will send the formal findings letter in the next month. Staff will begin the process of strengthening the lead based paint requirements in the housing rehab guidelines. The updated guidelines will be brought before the Board over the next few months for approval.

G. CDBG-R
The substantial amendment to the current year action plan to include the CDBG-R funding was submitted this week. $10,000 from the façade activity was reallocated to the affordable housing program due to the LMI percentages necessary to receive funding.

VII. NEW BUSINESS

A. Commercial Façade Guideline Update
The guidelines have been changed to include a provision recognizing the principal entrance of the business and to include Energy Star® rated doors and windows. Sherman suggested adding a provision for energy efficient lighting on the exterior. This provision was added to the revised guidelines. Sherman also suggested that storm water management be a part of the program. Staff will look into how this can be accomplished and will bring the results back to the Board at a future meeting. Sherman moved to accept the revised guidelines. Crawford seconded. The motion passed (4-0).

VIII. OTHER BUSINESS
Staff informed the Board that the executive director of VICCC resigned and Shlomo Alkaher has been named acting director. Staff will keep the Board updated on the progress VICCC makes on hiring a new executive director.
Tuck expressed his thanks to the Housing Staff for their continued hard work and dedication in managing the CDBG and HOME programs. The Board members concurred.
Community Housing Partners are in negotiation with the owner of 613-615 Lee Street to determine when the current leases expire. More will be brought to the Board in the future.
Staff and other Board members thanked Tuck for chairing the meeting this month.

IX. ADJOURNMENT
The meeting was adjourned at 12:41 PM.

The next Housing and Community Development Advisory Board meeting is scheduled for Thursday, July 2, 2009 at 12:00 PM in the Town Council Conference Room.